IPS Meeting Site Package
=========================

This package has been prepared by Doron Cohen (BGU) 
and it can be copied and used freely by any university.

The full list of files is appended below.
They can be downloaded as one "ips.tar.gz" file.

The package assumes a web server with PHP support.
HTML mimetex formulas are processed via the BGU server, 
http://physweb.bgu.ac.il/cgi-bin/mimetex.cgi?E=mc^2


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What to modify
================

The HTML files should be changed 
using any decent HTML editor,  
e.g. Netscape / NVU / KompoZer 
http://www.nvu.com

The file "Sessions.txt" should be changed
using any ASCII editor, e.g. Notepad.

The PHP files should not be modified.  
 
The associated PDF files can be generated
using e.g. PDF creator
http://sourceforge.net/project/showfiles.php?group_id=57796&package_id=53473

The following figure files should be replaced:
logo_University.gif
logo_University_full.jpg
photo_University.jpg


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How to modify a submission
============================

All the submissions are in the ARCHIVE folder.
Use any ASCII editor to re-edit a file. 
Opening e.g. "1001.html" with Notepad you will see 

<!-- LastName Mouse -->
<!-- FirstName Mickey -->
<!-- eName mmouse@cartoon.net -->
<!-- ipsVR 1 -->
<!-- ipsGR 01 -->
<!-- ipsTY 4 -->
<!-- ipsST PhD student with Albert Einstein -->

Typically you would like to modify the following parameters:
ipsGR = Topic/session category (01=Quantum physics / etc)
ipsTY = Type of contribution (1=poster/2=talk/3=review/4=plenary)  
You have to be a superuser to save the changes.


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IPS site vs Meeting site
==========================

The IPS site should handle: 

(1) Registration form to the IPS
(2) Registration form to the meeting
(3) Payment form (*)
(4) Generation of Payment Invoice [PDF for print] 
(5) Generation of Payment Receipt [PDF for print] 
(5) Generation of parking entrance permits [PDF for print] 

(*) The actual payment will be online / sending check / bringing check to the meeting

(*) The meeting site includes a link to the IPS site.

(*) For convenience -- the IPS site should move its menu to the left side.
 
Files with [*] below are not required if the IPS site is fully functional.


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FILES
========

The files are organized in one directory with 4 sub-folders:
  
IPS2000 (main directory)
IPS2000/SUBMISSIONS (sub-folder with htaccess password protection)
IPS2000/ARCHIVE (sub-folder with write permission for others)
IPS2000/PRINTOUTS (sub-folder for printouts and documents)
IPS2000/FairsFiles (sub-folder for fair files)

The folder ARCHIVE should be linked under SUBMISSIONS using the command "ln -s ../ARCHIVE ."



IPS2000 
=========

wall_back.jpg
wall_dspl.jpg
wall_menu.jpg
photo_University.jpg
logo_University_full.jpg
logo_University.gif
logo_IPS_full.jpg
logo_IPS.jpg

Index.html
Menu.html
Main.html
Info.html
Info_gate.html
Info_directions.html
Info_updates.html
Committees.html
Program.html
FairsTrade.html
FairsJobs.html
registration.html
submissions.html

Sessions.txt

Sessions.php
Posters.php
Abstracts.php
InfoPages.php
Booklet_sessions.php
Booklet_abstracts.php
Pages_posters.php
Pages_sessions.php



IPS2000/SUBMISSIONS
=====================

submit.html
saveFormData.php

AutoGenerateList.php
AutoGenerateList_ver.php
AutoGenerateList_abc.php
AutoGenerateList_oral.php
AutoGenerateList_posters.php
AutoGenerateList_members.php

DatabaseGate.php [*]
DatabaseRead.php [*]
DatabasePayments.php [*]
DatabasePermit.php [*]

DatabaseMembers.txt [*]
DatabaseMembersMore.txt [*]



IPS2000/ARCHIVE
=================

ID.html (counter, should contain the number 1001 before the first submission is done)
1001v1.html (demo file, should be eventually deleted)
1001.html (demo file, should be eventually deleted)



IPS2000/PRINTOUTS
===================

Poster.pdf
InfoPages.pdf
Booklet_opening.pdf
Booklet_sessions.pdf
Booklet_abstracts.pdf

Pages_posters.pdf
Pages_sessions.pdf

PaymentForm.doc [*]
PaymentForm.pdf [*]



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Installation
=============

----> At Ben-Gurion University 
tar zcvf IPS2000.tar.gz *.* ??*/*.*


----> if you want to place the files 
mkdir IPS2009
cd IPS2009
***PLACE*** IPS2000.tar.gz
tar zxvf IPS2000.tar.gz
rm IPS2000.tar.gz
sudo chown -R apache ARCHIVE   
cd SUBMISSIONS
ln -s ../ARCHIVE .


----> if you want to protect by password
cd SUBMISSIONS
***EDIT*** htaccess  
mv htaccess .htaccess
htpasswd -c .htpswd ips


----> if you want to empty the archive
cd ARCHIVE
sudo rm *.html
sudo sh -c "echo 1000 > ID.html"
sudo chown apache ID.html


Note: changes of ownership require sudo.
The same applies if you want to delete or 
to modify file in the archive directory.

Note: There are many ways to do password protection. 
Consult your web administrator regarding your server.
Without password protection anyone can submit...